Continuing Ed Registration & Records

Continuing Education Student Registration

Students registering for a continuing education (short-term training) class will complete a continuing education registration form, pay registration fee, and sign receipt roster. (Procedure 3.1.9) Adults 18 years of age or older and not enrolled in a secondary school may be admitted to continuing education classes.

The State Board of Community Colleges Code requires that students, 16 and 17 years old, obtain written approval from school administration to take occupational extension and personal development (community service) classes. Students, who are enrolled in a secondary school, must submit at the beginning of each class a completed Permission Form for Minor Applicants Enrolling in Continuing Education Classes signed by the principal and superintendent or appropriate administrative personnel, as well as parent/legal guardian. These forms may be obtained from secondary school personnel or from the Continuing Education/Workforce & Community Development office. (Note: Currently, SCC has a blanket approval for students enrolled in the Columbus County and Whiteville City school systems to take occupational and personal development (community service) classes; therefore, individual permission forms are not required for these students.) Minors, 16 and 17 year olds, enrolling in Basic Skills classes must officially withdraw from public school and obtain a Minor Applicant form from appropriate public school personnel, and attend a required pre-enrollment meeting with the High School Equivalency Diploma Examiner. Both student and parent/legal guardian must be in attendance. To schedule an appointment, call (910) 642-7141, ext. 432.

Workforce Continuing Education Transcript Request Form

Continuing Education Transcript Request Form

Registration Fee(s) and Other Costs

Occupational Extension/Workforce Continuing Education registration fees are set by the NC Legislators.

Current fees are:

• 0 – 24 hours $ 70
• 25 – 50 hours $125
• 50+ hours $180
  Note: Registration fees are waived for EMS, fire service, and law enforcement officers enrolling in courses designed to meet their training requirements. 

• High School Equivalency testing fee(s) vary. Contact the High School Equivalency Diploma Examiner, for more information at (910) 642-7141, ext. 432.
• Personal Development (community service) class registration fees are based on all instructional costs associated with each class.
•  Student insurance fees are charged for select courses.
• Supplies and materials are needed for some classes.
  *Registration fees and supply costs associated with classes are subject to change without prior notice.

Method(s) of Payment

All fees may be paid by cash, check or money order.

Financial Assistance

Financial assistance with registration fees and books to gain new employment related skills maybe available through the Workforce Innovation and Opportunity Act (WIOA) and other funding sources. Interested persons should contact the Columbus County NCWorks Career Center.

Registration Fee Refunds

Registration fee refunds are made only under the following circumstances:

• A full refund will be made if the college cancels a class.
• A student who officially withdraws from a continuing education class(es) prior to the first class meeting shall be eligible for a 100 percent refund.
• After the respective class begins, a 75 percent refund shall be made upon the request of the student if the student officially withdraws from the class prior to or on the 10 percent point of the scheduled hours of the class. (Note: This rule is applicable regardless of the number of times the class meets or the number of hours the class is scheduled to meet.)
• 100 percent refund shall be made if the student officially withdraws from a contact hour class prior to the first day of class or if the college cancels the class. A 75 percent refund shall be made if the student officially withdraws from a contact hour class on or before the tenth calendar day of the class.
• Refunds of registration fees for community service self-supporting classes and activities will be granted only in the case of paid pre-registration, if requested in writing to the VP of Continuing Education and Economic Development prior to the first session of the class.
• If a student who paid the required registration fee dies during that semester, all registration fees for that semester or term may be refunded to the estate of the deceased.
• A full refund of registration fees will be granted to military reserve and National Guard personnel called to active duty or active personnel who have received temporary or permanent reassignments outside the state of NC. In addition, the college will buy back textbooks through the college’s bookstore to the extent possible.

Continuing Education Units (CEU’s)

Southeastern Community College awards Continuing Education Units (CEUs) for occupational extension classes. CEUs will be awarded for non-credit courses satisfactorily completed on the basis of one CEU for each 10 hours of instruction. Fractions of CEUs will be awarded; thus, a 24 hour course will earn the student 2.4 CEUs. CEUs will not be awarded to students who fail to satisfactorily complete a course.

Certificates of Completion

Certificates of completion for occupational extension classes are printed and mailed after students have satisfactorily completed a class. Instructors that would like special certificates printed must submit a request through their supervisor. Special certificates are printed at the college and include signature lines for the vice president as well as the instructor. These certificates follow a standard format adopted by the Continuing Education Division.

Transcripts

Students enrolling in workforce/continuing education courses will have a permanent transcript on file at Southeastern Community College which lists all non-credit training taken through the college.

• Occupational Extension/Personal Interest Transcript Request. Students must complete a Continuing Education Transcript Request form located on the college website and in the Workforce & Community Development Division office in T-building.
• Official North Carolina High School Equivalency Diploma (HiSET) Transcript Request. Visit Diploma Sender to request a transcript.

Course Schedule

A course schedule is published and made available to the public prior to the beginning of each semester. Courses which begin during a semester are announced through the media. Up-to-date schedule information may be obtained by calling the Workforce & Community Development Division at the college and/or accessing the class schedule (www.sccnc.edu).

Class Location

Many continuing education courses and services are provided on the main campus. Other classes are conducted in surrounding communities or within a particular business or industry in Columbus County. Almost any course can and will be organized in specific geographical area of the county when a sufficient number of citizens indicate an interest in having a class brought to a particular location.

Class/Seminar/Workshop Cancellation(s)

SCC’s Workforce & Community Development Division reserves the right to cancel classes/seminars/workshops due to insufficient pre-registration and/or enrollment. A course may be canceled if fewer than eight (8) students enroll. Many classes require that students are in attendance the first class meeting.

Student Withdrawals-Continuing Education

Continuing Education students may withdraw from a class at any time during the semester. The instructor is required to withdraw a student from a class if he/she has missed (5) consecutive class meetings without contacting the instructor. Withdrawals must be indicated on the attendance sheet with a “W” on the date the student is withdrawn. (Procedure 3.1.26)

Identification Cards

All Workforce Continuing Education Nurse Aide students must obtain SCC photo identification (ID) cards. In addition, EMS Intermediate and Paramedic students enrolled in initial training classes offered through SCC are required to obtain college photo IDs. Cards are issued in the Nesmith Student Center. Students must present a valid driver’s license or state issued ID card and their class schedule at the time the ID card is made.

The student ID card is valid for one academic year ending in August of each year. SCC ID cards must be displayed visibly on the outer clothing at all times while on campus, and under no circumstances should they be altered or lent to another person. The card may be required for identification or participation in various student activities or events. The ID card also serves as a library card for curriculum students. Persons who do not have and/or display proper identification may be subject to disciplinary sanctions and/or asked to leave campus.

Temporary ID cards will be issued to students and staff at the switchboard in the A-Building lobby. Repetitive issuance of ID cards will be monitored and addressed as needed. Lost ID cards must be replaced and a fee of $5.00 is charged for each duplicate card. Students will need to pay the fee at the Business Office and bring the receipt to the Nesmith Student Center in order to have their ID card replaced.

All on campus Basic Skills students must obtain a SCC Basic Skills identification (ID) card issued in the Basic Skills Lab. The ID cards must be displayed visibly on the outer clothing at all times while on campus, and under no circumstances should they be altered or lent to another person. The card may be required for identification or participation in various student activities or events. Persons who do not have and/or display proper student identification may be subject to disciplinary sanctions and/or asked to leave campus. Lost ID cards must be replaced by an instructor in the Basic Skills Lab.

Religious Observances for Continuing Education Classes

In compliance with N.C.G.S. 115D-5, as amended in the 2010 legislative session, and 23 N.C.A.C. 02C.0213 of the state board of community colleges code, students are permitted a minimum of two excused days each academic year for religious observances required by their faith. Students will be entitled to make up any tests or other work missed due to an excused absence for a religious observance. To be eligible for these excused absences, students must complete the written application process within the appropriate timeframe. (Policy 3.7)

Students are permitted to request up to two (2) excused absences per class each semester for religious observances required by the faith of the student. Continuing education students will be granted the opportunity to make up work missed while absent from class for excused religious observances. The following outlines student and instructor responsibilities associated with these requests: (Procedure 3.7.2)

1. Students must provide written request(s) for absence(s) to their instructor(s) at least one week in advance of religious observance. Written request should include: student name, course title, date of absence and brief description of religious observance. Written requests will become part of class file(s) and will be turned in with attendance sheets at end of each class.
2. Instructor(s) will assist students on a case-by-case basis to make-up missed work.
   The above procedure does not supersede continuing education attendance requirements for satisfactory course completion.

Pre-registration

Continuing education students register and pay fees at the first class session. To preregister, refer to the contacts section below.

Contacts